Letters of inquiry (LOI)
If you’re new to fundraising and grant writing, you may have not heard the term letter of inquiry, or LOI. Honestly, when you do, it’s good news.
A letter of inquiry or LOI is something a funder may ask for in lieu of a full grant proposal. Instead of a giant stack of papers, you just need to write a few pages to create a LOI that will get the funder excited to support your cause or project.
Sometimes, this can be the first step in a funder’s broader grant proposal process. In this case, you may be asked to complete a LOI to show whether you meet the grant criteria, so time is not wasted on a full proposal. Other times, it serves as the entire proposal.
Here’s what a letter of inquiry should include:
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An introduction that summarizes the letter.
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A brief description of your organization and why this particular project is important.
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A statement of need that convinces the reader your project meets the specific needs of those you serve.
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A methodology that explains how you’ll do it.
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Other funding sources that are being approached.
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Finally, a summary of what was just said and a brief thank you to the funder for considering your organization.
The biggest challenge is you only get a couple pages to make your case.
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generic sample.
Cover Letters
This is the most important part of your grant proposal: the cover letter. Think of a cover letter as a compelling introduction to the contents of your full proposal. It’s your first chance to connect your project with the funder’s philanthropic mission.
At minimum, your cover letter should include:
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An introduction to your project.
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The dollar amount of funding you need.
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How your project and organization will further the foundation’s mission.
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A list that outlines the proposal’s contents.
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Contact details in case the funder wants additional information.
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A signature from your organization’s executive director.
Additionally, if your organization has branded letterhead, consider using it for added polish.
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generic sample.
Proposal Budgets
Proposal budgets may seem a bit dull, but many funders say it’s the first part of a grant proposal that they read. Your budget should show your credibility and impact with numbers.
A proposal budget should include:
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Sources of income:
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Grants and other funding contributions.
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Earned income from events, products, and fees.
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Anticipated expenses:
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Direct costs, like staff time, consultants, supplies, equipment, and evaluation (such as conducting surveys or collecting feedback).
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Indirect costs—or the invisible costs, like rent, utilities, office supplies, marketing, and administrative staff.
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Make sure your budget adds up (it’s a big red flag when it doesn’t). Not only should the math
be correct, but it should also match the request for funding you’re making in the proposal.
Click to view
generic sample.