VIRTUAL EXECUTIVE ASSISTANT

Overview

We are looking for a highly organized and proactive Virtual Executive Assistant to provide comprehensive administrative support to executive leadership. This role is ideal for someone who excels in a fast-paced, remote environment, demonstrates outstanding communication skills, and can manage a diverse range of executive tasks independently.

Key Responsibilities

• Manage executive calendars, schedule meetings, and coordinate appointments.

• Screen emails and prioritize correspondence for the executive.

• Arrange travel itineraries, accommodations, and logistics for business trips.

• Prepare meeting agendas, take minutes, and follow up on action items.

• Conduct research and compile reports or briefing materials as requested.

• Assist with document drafting, editing, and proofing, including presentations and reports.

• Support project management including tracking deadlines and deliverables.

• Handle confidential information with utmost discretion.

• Liaise with internal teams, clients, and partners on behalf of the executive.

• Execute personal tasks and errands as needed.

Required Qualifications

• Proven experience as a virtual assistant, executive assistant, or related administrative role.

• Exceptional written and verbal communication abilities.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.

• Strong organizational and multitasking skills with acute attention to detail.

• High level of professionalism and ability to work independently with minimal supervision.

• Reliable internet connection and a dedicated workspace.

• Ability to adapt to changing priorities and handle sensitive information with integrity.

Preferred Qualifications

• Bachelor’s degree or equivalent experience.

• Familiarity with CRM software and project management tools (e.g. HubSpot, Slack etc.)

• Experience supporting C-level executives or business owners.

• Expertise in calendar and travel management for busy professionals.

Personal Traits

• Proactive problem-solver who anticipates needs.

• Discreet, trustworthy, and reliable.

• Flexible and adaptable to dynamic business needs.

• Excellent time management under tight deadlines.